Timeline

 

I booked my wedding at 360 East @ Montauk Downs. What are the next steps for the venue?​

At this time, start contacting your vendors to reserve services (DJ/band, Photographer, Florist)

You should also begin looking at Save the Dates and/or Invitations - Minted is a great site! 

Please review wording with us before initializing and printing.

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Menu

 

When do I need to have my menu selected?

We suggest you finalize your menu 1 month before prior to your wedding.

The menus will be submitted virtually on our portal link. 

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How do I select the cake that is included?

Contact Katie at Audrey's Bakery in West Sayville at katie.moran@audreybakes.com 

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Do we need to have our guest pre-select their entrees?

We prepare all meals on site. We do not require your guests to pre-select their entree choice before hand. Our team will take entree orders on your wedding day. No need to include a menu selection card with your invitation.

 

Vendors

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When do I need to tell you about my vendors and do they need insurance?

Your vendor information can be submitted no later than one month prior to your wedding. If they are not on our recommended vendor list, they will need to email a COI (Certificate of Insurance) to Kwiggins@lessings.com with date of wedding in the subject line.

 

I am working with my florist and need to know about my tables and dimensions.

DIGITAL FLOOR PLANS COMING MAY 2024

At cocktail hour we have 10 to 12, 12" diameter high top cocktail tables and 6 to 8 patio tables 30"x30" square and 48” round.

The high tops will have a white or ivory cloth. The cast iron tables will not be covered. In the ballroom we offer 60” diameter round tables which accommodates a maximum of ten guest. If your guest count is over 160 we can offer oval tables. Our oval tables measure 36"x96" and accommodate a maximum of 12 guests. We do not mix oval and round tables, although we can place two 60” round table on either side of the sweetheart table when needed.

The sweetheart table is an uncovered mahogany 66”x36’x31”. If you wish to cover it the cloth needs to be a 132x92 or a 156x90 banquet cloth.

 

​ Do you offer candles?

We offer 3 tea lights per round table and 4 per oval table for the remainder of 2024 weddings.  If you wish to add candles please note that all candles needs to be in lanterns or glass chargers. For outdoor or on stairs and landing, we recommend electric candles.

 

 

Day of Timing

 

What time can I arrive to the venue?

You may arrive 2 hours prior to your scheduled guest invitation time. We do not offer earlier arrival. Many hotels in Montauk have beautiful accommodations to host your hair and makeup team.

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What time can my vendors arrive?

Montauk Downs opens between 5am and 7am, depending on the time of year. Your vendor will have access to the ballroom in the morning.

The ballroom is not available for photos prior to start time; however, if you wish to take photos on the grounds of Montauk Downs, we must place a formal request to NYS Parks. Photo permit for Camp Hero is available for $300.

**Prices a subject to change by New York State Parks**

 

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What time is dinner served?

Dinner service depends on when your event is scheduled to begin. The day-of, your maître‘d will make any necessary adjustments to timing in order to ensure your event runs smoothly. Dinner is typically served an hour and a half into your reception time.

Example: 6-7pm cocktail, 7p-11pm reception; dinner would be served at approximately 8:30pm. 

 

 

Ceremony

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Permits:

Your ceremony fee includes 360 East arranging for religious ceremony permit and photo permits with NYS Park. However, NYS Parks Dept. does not additional permits if you are hiring buses or if your videographer plans to use a drone (at Camp Hero or Montauk Downs). 360 East will arrange these additional permits if needed and fees will be added to your contract.

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*Bus Permits - Bus permits are required for any vehicle over ten passenger capacity. (Bus Permits are $75.00 each)

*Drone Permits – Drone use is only allowed if we have received a special rider for the photo permit at Camp Hero. We must submit an application 30 days prior. The application must include a copy of the drone operators FCC license. (Drone Permits are $100)

*Photo Permits - $300

**Prices a subject to change by New York State Parks**

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*Alcohol – In order to serve alcohol at the ceremony site, we require a special permit, together with additional liability insurance. 

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We need a stand or table for our ceremony. Can 360 East provide?

Yes, please note that you will need one or the other on your Ceremony Processional sheet.

We have a small foldable card table. We also have a music stand. We can also provide one microphone stand.

 

Does 360 East provide music or a microphone?

We do not provide ceremony music, but can provide a battery powered amplifier, which comes with a cordless microphone and can be used for processional music, or amplification for the officiant. (You provide music and “Dj”.) Amp with microphone is $150. 

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Do we have a ceremony rehearsal?

With the ceremony processional sheet, the maître‘d lines everyone up the day-of and will guide each person down the aisle for the processional. 

 

Can we get the arch we see in photos?

We have a new, beautiful cedar 4 post arbor/chuppah for rent - $500++

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Setup

 

Does 360 East provide direction cards and seating cards?

Yes. You can pick them up, or request we mail them. Seating cards have a space for you to write each guests name in or have a calligrapher hand letter it. If you decide to use a seating chart, we recommend you list all names in alphabetical order with their table number in next right hand column and not alphabetical by table.

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Do you have an easel I can use for my wedding?

Yes. We have three standing easels at the venue that you may use at the venue.

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How do my seating cards get set up the day of my wedding?

Your bridal attendant will read your check-in list and set up your pre-written, alphabetized cards on the card table on your wedding. Card table will be brought out just before the end of cocktail hour.​

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We have a memory table. Can 360 East provide a table and linen?

Absolutely! Please let us know these details at your final drop-off meeting the week of your wedding.

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When should we schedule our final drop-off meeting?

Final meetings are scheduled the week of your wedding; Wednesday or Thursday before your wedding. 

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Gratuities

Maitre d’ and staff gratuities are not included and are at your discretion.

 

At Lessing’s, we pride ourselves on impeccable service.

All numbers below are suggestions and can be amended for exemplary service.

 

Maitre d’ – Event Manager: $750

Bridal Attendant: $350

Captain – Food and Beverage Manager: $300

Wait Staff: $100 each – minimum average of 1 waiter per 20 guests

Bartenders: $100 each – minimum 2 per wedding event

Ceremony - Staff gratuity: Between $250 and $350

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Final Steps

 

When is my floor plan due?

Your floor plan is due 10 days before the wedding. Floor plans must include your wedding name, date, and time, as well as the number of guests per table notated at each table. Tables can seat 8-10 guests. (IMPORTANT NOTE: 11 guests WILL NOT fit at round table) and oval table can seat 8-12 guests (13 guest WILL NOT fit). 

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When complete, you can scan to Nicole at nsadenwater@lessings.com. If you do not have a scanner, you can snap a smart phone photo, or use a free app called Tinyscanner with your phone to send it over as well. Once sent over, we will email you a final invoice to have a certified bank check made payable to “Lessings”. You can mail the check 10 days before the wedding.

Note: All payments can be mailed to:

Lessing’s

PO Box 2277, Aquebogue NY 11931

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When is my final meeting and what do I bring that day?

The final meeting is virtual the week before your wedding. At this time, you must email your Check-In List, Ceremony Processional, as well as your belongings for the day of the wedding - seating cards (alphabetical order), cake topper, champagne flutes, etc. Please see link for full details: www.my360eastwedding.com/finalsteps